Chapter 5 – PUBLIC SPEECH (Q&A)
Long Answer Questions with Answers
Q1. Explain in detail the importance and types of
communication.
Ans.
Communication is very important for the smooth working of any organisation. It
is the lifeline that connects people and helps them work together. Without
communication, there will be confusion and mistakes. It helps in sharing
information, building relationships, solving problems, and making decisions.
Types of Communication:
Communication can mainly be divided into two types:
1.
Verbal Communication
·
It
includes speaking and writing.
·
It
uses words to send messages.
Examples: conversations, letters, emails, speeches.
2.Non-verbal Communication
·
It
includes gestures, facial expressions, body movements, tone of voice, and eye
contact.
·
It
does not use words but expresses feelings and emotions.
Examples: a smile, a handshake, body posture.
Both types are
important to send clear and effective messages.
Q2. What is public speech? Describe its types and the
main steps involved in preparing for a public speech.
Ans. A public speech is when a person speaks in front of an audience to
share information, influence them, entertain them, or motivate them. It is a
very important form of oral communication.
Types of Public Speeches:
1.Informative Speech – To give knowledge or information (e.g., a lecture).
2.Persuasive
Speech – To convince the audience (e.g., a debate or advertisement).
3.Entertaining
Speech – To amuse and entertain (e.g., comedy shows).
4.Motivational
Speech – To inspire and encourage people (e.g., a leader’s speech).
Main Steps to Prepare for a Public Speech:
Planning:
1. Know your audience, topic, and place.
2. Choose the right way to deliver your
message.
3. Practicing:
4. Practice using correct words and expressions.
5. Record your speech to find mistakes and
improve.
6. Presenting:
7. Start with a smile to make the audience
comfortable.
8. Use good body language, control your voice,
and dress neatly.
Q3. What are the main tips for an effective public
speech or oral presentation?
Ans. Here are
some important tips for giving a good public speech:
1. Know your audience: Understand who you are
speaking to.
2. Be clear and simple: Use simple words and
short sentences.
3. Practice well: Rehearse your speech several
times.
4. Use good body language: Stand straight,
make eye contact, and smile.
5. Control your voice: Speak clearly and
loudly. Use the right tone and pauses.
6. Use visual aids: Use PowerPoint slides,
charts, or pictures if needed.
7. Manage your time: Finish your speech within
the given time.
8. Be confident: Stay positive and calm even
if you feel nervous.
A good speaker
always connects with the audience and leaves a strong impression.
Q4. What is the role of body language in
communication? Explain different types of body language.
Ans. Body language plays a big role in communication. Sometimes, actions
speak louder than words. Body language can show what a person really feels,
even if they don't say it.
Types of Body Language:
1. Facial Expressions: Smiling, frowning,
raising eyebrows show emotions.
2. Gestures: Hand movements while talking
express feelings or emphasis.
3. Posture: Standing or sitting straight shows
confidence. Slouching shows laziness.
4. Eye Contact: Looking directly shows honesty
and interest. Avoiding eyes shows nervousness.
5. Appearance: Clean and proper dress shows
professionalism.
6. Use of Space: How close or far you stand
from others shows respect or comfort level.
7. Good body language makes communication more
effective, trustworthy, and impressive.
Q5. What are the '7 C's of communication'? Explain
each one with examples.
Ans. The 7 C's
are important principles that make communication effective:
1. Completeness:
2. The message should have all the necessary
information.
Example: Giving
full details about a meeting (time, place, topic).
1.Conciseness:
Say everything in a few words without wasting time.
Example:
"Please submit your form by Monday."
2.Concreteness:
Use clear and
specific facts, not vague ideas.
Example:
"Sales increased by 15% in March," not just "Sales
increased."
3.Consideration:
Think about the
feelings and needs of the listener.
Example:
"You will benefit from this new training program."
4.Clarity:
Use simple
words and clear ideas.
Example:
"We are meeting at 2 PM" instead of "We are probably meeting in
the afternoon."
5.Correctness:
Use correct
grammar, spelling, and facts.
Example:
Checking the spelling of names in an invitation.
6.Courtesy:
Be polite and
respectful.
Example:
"Thank you for your support."
Following the 7
C’s makes communication easy, smooth, and effective.
Q6. Write a detailed note on the role of PowerPoint
and visual aids in public speaking.
Ans. PowerPoint and other visual aids are very helpful in public speaking.
They make the speech more interesting, clear, and memorable.
Role of PowerPoint and Visual Aids:
1. Make ideas clearer: Pictures, charts, and
graphs explain ideas better than words.
2. Grab attention: Attractive slides keep the
audience interested.
3. Help memory: Visuals help listeners
remember important points.
4. Save time: Diagrams and charts can explain
things faster.
5. Support the speaker: Slides can help the
speaker stay on track and not forget important points.
Tips for Using Visual Aids:
1. Keep slides simple and not too crowded.
2. Use large fonts and clear images.
3. Do not read from the slides directly.
4. Practice using slides before the actual
presentation.
5. Good use of PowerPoint and visuals can make
a speech powerful and successful.
Short Answer-type Qs
Communication
Q1. What is
communication?
Ans.
Communication is like the nervous system of an organization. Without it, an
organization cannot work. It helps members stay informed about what is
happening inside and outside.
Q2. What is the meaning of the word 'communication'?
Ans. The word
‘communication’ comes from Latin words meaning ‘to share information or
intelligence.’
Q3. How did Keith Davis define communication?
Ans. Keith
Davis said, “Communication is the process of passing information and
understanding from one person to another.”
Q4. How did George Terry define communication?
Ans. George
Terry said, “Communication is an exchange of facts, ideas, opinions, or
emotions between two or more people.”
Business Communication
Q5. What is business communication?
Ans. Business
communication means using language to share business-related messages with a
specific audience to achieve a set goal.
Q6. What style should be used in business
communication?
Ans. The
language should be simple, direct, short, and to the point. It should attract
attention, build trust, and make people act.
Forms of Communication
Q7. What are the basic forms of communication?
Ans. There are
two main forms:
·
Verbal
Communication (using words)
·
Non-Verbal
Communication (without words)
Q8. What are the two types of verbal communication?
Ans.
1. Oral Communication (speaking)
2. Written Communication (writing)
Q9. What is non-verbal communication?
Ans. It is
communication without using words, like facial expressions, gestures, and body
language.
Types of Oral Communication
Q10. What are the types of oral communication?
Ans.
1. Face-to-face talk
2. Telephone conversation
3. Presentation
4. Meeting
5. Interview
6. Public speech
Public Speech / Oral Presentation
Q11. What is a public speech?
Ans. A public
speech is giving an oral message to an audience to inform, influence,
encourage, or entertain them.
Q12. Where can public speeches happen?
Ans. They can
happen at political events, business meetings, schools, colleges, and rituals.
Types of Public Speech
Q13. What are
the types of public speeches?
Ans.
1. Informative Speech: Gives information (like
seminars).
2. Persuasive Speech: Tries to convince people
(like advertisements).
3. Entertaining Speech: Makes people laugh
(like stand-up comedy).
4. Motivational Speech: Encourages people
(like a coach boosting a team).
Steps in Public Speech
Q14. What are the three main steps in giving a public
speech?
Ans.
1. Planning
2. Practice
3. Presentation
4. Planning a Speech
Q15. What should be included in the planning of a
speech?
Ans.
1. Know who you are speaking to.
2. Know what you will say.
3. Know where and when you will speak.
Plan how you will present (like using a projector).
Q16. What should be in the introduction?
Ans. Introduce
yourself, grab attention with a question or story, and clearly tell the
audience the topic.
Q17. Why is repetition important in a speech?
Ans. People
can’t rewind your speech. Repeating main points helps them remember.
Practicing a Speech
Q18. How should
you practice a speech?
Ans.
1. Practice using simple words and phrases.
2. Time your speech.
3. Record yourself and check how you sound and
look.
4. Presenting a Speech
Q19. How can you present a speech well?
Ans.
1. Make the audience feel relaxed.
2. Use good body language (eye contact,
posture).
3. Pause when needed.
4. Use the right tone and volume.
5. Dress formally.
Body Language
Q20. What are
the types of body language?
Ans.
1. Kinesics: Facial expressions, gestures,
posture.
2. Oculesics: Eye contact.
3. Touch: Professional, friendly, or intimate
touches.
4. Space: Shows closeness or distance.
5. Appearance: What you wear or carry shows
your personality.
6. Time: How you manage your time.
Tips for Effective Public Speech
Q21. Give some
tips for a good public speech.
Ans.
1. Plan properly.
2. Be confident, not scared.
3. Speak politely, not harshly.
4. Practice well.
5. Talk naturally, not just read.
6. Use visual aids like slides.
7. Be flexible and adjust if needed.
8. Welcome questions.
Follow the 7 C’s of communication.
7 C’s of Communication
Q22. What are
the 7 C’s of communication?
Ans.
1. Completeness: Give full information.
2. Conciseness: Be short and clear.
3. Concreteness: Give specific details.
4. Consideration: Think about the audience.
5. Clarity: Use simple language.
6. Correctness: Give accurate information.
7. Courtesy: Be polite and respectful.
Role of PowerPoint and Visual Aids
Q23. Why is PowerPoint important in a speech?
Ans. PowerPoint
makes the speech more interesting and easier to understand by using pictures,
charts, and graphs.
Q24. How do visual aids help in a speech?
Ans. Visual
aids help people remember better because they can see and hear the information.
